Identity and registration
Review business information supplied for consistency with the entity presenting the quotation.
Supplier and factory verification
Check the supplier before the commitment becomes expensive
Calgary Imports helps define and coordinate a verification scope for prospective China suppliers, based on what the buyer needs to know before a deposit, production order or continued relationship.
The problem
A company profile is a starting point, not proof of fit
Supplier identity, factory status and actual production capability can be difficult to assess from a sales page or marketplace listing. Even a legitimate business may not be suitable for a particular material, tolerance, volume or compliance requirement.
The useful question is not simply “Is this supplier real?” It is “What must be checked before this supplier is trusted with this order?”
When verification is most useful
- Before paying a meaningful deposit to a new supplier
- When a factory claim affects price or project control
- When documentation is incomplete or inconsistent
- Before moving an important product from another supplier
- When the order needs specific equipment, processes or capacity
Verification scope
Checks should match the decision
The final scope depends on available records, the supplier, the product and whether an on-site review is appropriate.
Factory or trader signals
Examine available evidence about who manufactures, who sells and which party would receive payment.
Claimed capabilities
Identify the equipment, process, material or capacity claims that matter to the order and need support.
Document review
Check certificates or reports supplied for names, scope, dates and relevance; specialist validation may still be required.
Site-review questions
Where included, focus a factory visit on the product and operational questions that affect the buyer’s decision.
Buyer decision notes
Summarize observations, unresolved points and practical next steps without presenting verification as a guarantee.
Process
A focused review, not a generic badge
Define the decision
Clarify what payment, order or supplier choice is pending and which claims matter most.
Collect available evidence
Gather supplier details, quotations, documents and product requirements before the review.
Conduct the agreed checks
Complete documentary or on-site work within the limits described in the project scope.
Report findings and gaps
Separate observed information, supplier statements and unresolved questions so the buyer can decide what comes next.
What it helps reduce
Preventable supplier-selection risk
- Paying an entity that does not match the quoted supplier
- Assuming a trading company is the manufacturer
- Relying on documents outside their stated scope
- Selecting a supplier whose process does not fit the product
- Proceeding while material questions remain unanswered
What it cannot promise
Verification is evidence at a point in time
No verification can guarantee future conduct, production quality, financial stability or delivery. It should be paired with clear specifications, payment controls, approved samples, production communication and an inspection plan.
If a product has Canadian regulatory or certification requirements, use the appropriate legal, customs, engineering or accredited testing professionals. Supplier paperwork alone may not establish compliance.
Do you have a supplier under review?
Send the company details, quotation, product and the decision you need to make.